FULL TIME / EXEMPT
REPORTS TO: Executive Director
SUPERVISES: Contract Workers / Patron Services Preparator Staff
In the performance of their respective tasks and duties, all employees are expected do the following:
● Perform quality work within deadlines, with or without supervision
● Interact professionally with other employees, customers and suppliers
● Work effectively as a team contributor on all tasks, projects and assignments
● Work independently while understanding the necessity for communicating and
coordinating work efforts with other employees and organizations
● Work conscientiously, respectfully, and with awareness of issues of equity and disparity as they affect our work environment, creative field, and city.
Position Description:
The Exhibition Manager provides strategic administrative and production support to organize, produce, and manage CAC’s multi-disciplinary Arts programming. IIn partnership with the Programming Team, Curator, and other museum departments, the Exhibitions Manager oversees the planning and implementation of all administrative elements of exhibition planning and production, in addition to supervision and coordination of installation crews and contract workers.
Responsibilities/Duties/Functions/Tasks:
Gallery Turn Over
Oversees contracted preparators and Patron Services preparators for install and deinstall between exhibitions
Acts as Registrar for works entering and exiting the facility including developing condition reports
Organizes the return of artworks through pick up and/or shipping
Organizes and maintains all exhibition facilities including the receiving room, 2nd floor paint room, and the 2nd floor Packing Room
Curatorial Planning and Budgeting
Works closely with the Curator, Program manager and Performance manager to plan, develop and manage comprehensive budgets for all exhibitions.
Manages timelines and administrative duties for the production of all exhibitions produced by the CAC.
Coordinates and communicates with artists, booking agents, galleries and museums, collectors, writers, fabricators, printers, and shipping agents in support of visual arts programs.
Assists with the coordination of the CAC’s exhibition opening events and related programs, where needed.
Communications
Works with the CAC’s Communications Department to support PR, press and documentation related to exhibitions.
Works closely with the Curator and CAC’s Communications Department to produce didactic materials and introductory wall text. Additionally, responsible for editing and producing artwork labels for exhibitions.
Administrative
Supports the development, negotiation, execution and compliance of all curatorial agreements in visual arts--including artist contracts, partnerships, artwork loans, tours, etc.
Submits purchase orders and manages payment requests for vendors, artists, tour partners, and other payees. Coordinates with the Programming Team to fulfill contractor invoices.
Organizes, maintains, and updates relevant materials for visual arts exhibitions, including contracts, insurance documentation, exhibition checklists, installation guides, and condition reports.
Secures all insurance documentation for CAC’s exhibitions.
Artist Support
Support the Programming Team in its engagement and communication with a national network of artists, arts producers, curators, and institutions.
Oversee the logistics of artist travel/site visits and coordinate needs onsite.
All other duties as needed.
Relevant Qualifications:
Bachelor Arts Administration, Fine Arts, Museum Studies, or related field
Broad experience with exhibitions, and experience working with artists, art institutions and art galleries (specifically with art install and technical setup)
At least three years administrative and project-management experience in a not for profit setting or museum setting preferred
Demonstrated experience managing and maintaining departmental and/or project budgets
Demonstrated experience working collaboratively and professionally under pressure while sustaining a high level of attention to detail
Required Skills and Abilities:
• Attention to detail and excellent organizational, project management, writing, and editing skills.
• Ability to lead and facilitate crew while maintaining a great deal of organization and advance planning.
• Demonstrated ability to prepare and meet timelines and budgets.
• Strong communication and interpersonal skills.
• Ability to work independently and under pressure while prioritizing multiple projects with competing deadlines.
• Demonstrated flexibility and ability to work well with artists and curators.
• Ability to collaborate with internal colleagues and external partners and create ways to meet mutual goals
• Proficiency with Microsoft Office suite, Adobe Acrobat, Photoshop, Google Docs, Dropbox, Accounting software
Position Type/Expected Hours of Work:
This is a full-time, salaried position with variable hours. Some evening and weekend hours are required. The CAC offers a paid, comprehensive healthcare and benefits package, 403(b) with match, and salary range $48k-$52k commensurate with experience and other factors, including pay equity across the organization.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift up to 40 pounds.
PLEASE SEND A RESUME WITH COVER LETTER TO: JOBS@CACNO.ORG. PLEASE INCLUDE
YOUR NAME AND “Exhibition Manager/ Head Preparator” IN THE
SUBJECT LINE.
